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Many organizations — including quite a few Fortune 500 firms — have exposed web links that allow anyone to initiate a Zoom video conference meeting as a valid employee. These company-specific Zoom links, which include a permanent user ID number and an embedded passcode, can work indefinitely and expose an organization’s employees, customers or partners to phishing and other social engineering attacks.
Image: @Pressmaster on Shutterstock.
At issue is the Zoom Personal Meeting ID (PMI), which is a permanent identification number linked to your Zoom account and serves as your personal meeting room available around the clock. The PMI portion forms part of each new meeting URL created by that account, such as:
zoom.us/j/5551112222
Zoom has an option to include an encrypted passcode within a meeting invite link, which simplifies the process for attendees by eliminating the need to manually enter the passcode. Following the previous example, such a link might look something like this:
zoom.us/j/5551112222/pwd=jdjsklskldklsdksdklsdkll
Using your PMI to set up new meetings is convenient, but of course convenience often comes at the expense of security. Because the PMI remains the same for all meetings, anyone with your PMI link can join any ongoing meeting unless you have locked the meeting or activated Zoom’s Waiting Room feature.
Including an encrypted passcode in the Zoom link definitely makes it easier for attendees to join, but it might open your meetings to unwanted intruders if not handled responsibly. Particularly if that Zoom link is somehow indexed by Google or some other search engine, which happens to be the case for thousands of organizations.
Armed with one of these links, an attacker can create meetings and invite others using the identity of the authorized employee. And many companies using Zoom have made it easy to find recently created meeting links that include encrypted passcodes, because they have dedicated subdomains at Zoom.us.
Using the same method, KrebsOnSecurity also found working Zoom meeting links for The National Football League (NFL), LinkedIn, Oracle, Humana, Disney, Warner Bros, and Uber. And that was from just a few minutes of searching. And to illustrate the persistence of some of these Zoom links, Archive.org says several of the links were first created as far back as 2020 and 2021.
KrebsOnSecurity received a tip about the Zoom exposures from Charan Akiri, a researcher and security engineer at Reddit. In April 2023, this site featured research by Akiri showing that many public Salesforce websites were leaking private data, including banks and healthcare organizations (Akiri said Salesforce also had these open Zoom meeting links before he notified them).
The Zoom links that exposed working meeting rooms all had enabled the highlighted option.
Akiri said the misuse of PMI links, particularly those with passcodes embedded, can give unauthorized individuals access to meetings.
“These one-click links, which are not subject to expiration or password requirement, can be exploited by attackers for impersonation,” Akiri said. “Attackers exploiting these vulnerabilities can impersonate companies, initiating meetings unknowingly to users. They can contact other employees or customers while posing as the company, gaining unauthorized access to confidential information, potentially for financial gain, recruitment, or fraudulent advertising campaigns.”
Akiri said he built a simple program to crawl the web for working Zoom meeting links from different organizations, and so far it has identified thousands of organizations with these perfectly functional zombie Zoom links.
According to Akiri, here are several tips for using Zoom links more safely:
Don’t Use Personal Meeting ID for Public Meetings: Your Personal Meeting ID (PMI) is the default meeting that launches when you start an ad hoc meeting. Your PMI doesn’t change unless you change it yourself, which makes it very useful if people need a way to reach you. But for public meetings, you should always schedule new meetings with randomly generated meeting IDs. That way, only invited attendees will know how to join your meeting. You can also turn off your PMI when starting an instant meeting in your profile settings.
Require a Passcode to Join: You can take meeting security even further by requiring a passcode to join your meetings. This feature can be applied to both your Personal Meeting ID, so only those with the passcode will be able to reach you, and to newly scheduled meetings. To learn all the ways to add a passcode for your meetings, see this support article.
Only Allow Registered or Domain Verified Users: Zoom can also give you peace of mind by letting you know exactly who will be attending your meeting. When scheduling a meeting, you can require attendees to register with their email, name, and custom questions. You can even customize your registration page with a banner and logo. By default, Zoom also restricts participants to those who are logged into Zoom, and you can even restrict it to Zoom users whose email address uses a certain domain.
Further reading: How to Keep Uninvited Guests Out of Your Zoom Meeting
Update 12:33 p.m.: The list of affected organizations was updated, because several companies listed apparently only exposed links that let anyone connect to existing, always-on meeting rooms — not initiate and completely control a Zoom meeting. The real danger with the zombie links described above is that anyone can find and use them to create new meetings and invite others.
One frustrating aspect of email phishing is the frequency with which scammers fall back on tried-and-true methods that really have no business working these days. Like attaching a phishing email to a traditional, clean email message, or leveraging link redirects on LinkedIn, or abusing an encoding method that makes it easy to disguise booby-trapped Microsoft Windows files as relatively harmless documents.
KrebsOnSecurity recently heard from a reader who was puzzled over an email he’d just received saying he needed to review and complete a supplied W-9 tax form. The missive was made to appear as if it were part of a mailbox delivery report from Microsoft 365 about messages that had failed to deliver.
The reader, who asked to remain anonymous, said the phishing message contained an attachment that appeared to have a file extension of “.pdf,” but something about it seemed off. For example, when he downloaded and tried to rename the file, the right arrow key on the keyboard moved his cursor to the left, and vice versa.
The file included in this phishing scam uses what’s known as a “right-to-left override” or RLO character. RLO is a special character within unicode — an encoding system that allows computers to exchange information regardless of the language used — that supports languages written from right to left, such as Arabic and Hebrew.
Look carefully at the screenshot below and you’ll notice that while Microsoft Windows says the file attached to the phishing message is named “lme.pdf,” the full filename is “fdp.eml” spelled backwards. In essence, this is a .eml file — an electronic mail format or email saved in plain text — masquerading as a .PDF file.
“The email came through Microsoft Office 365 with all the detections turned on and was not caught,” the reader continued. “When the same email is sent through Mimecast, Mimecast is smart enough to detect the encoding and it renames the attachment to ‘___fdp.eml.’ One would think Microsoft would have had plenty of time by now to address this.”
Indeed, KrebsOnSecurity first covered RLO-based phishing attacks back in 2011, and even then it wasn’t a new trick.
Opening the .eml file generates a rendering of a webpage that mimics an alert from Microsoft about wayward messages awaiting restoration to your inbox. Clicking on the “Restore Messages” link there bounces you through an open redirect on LinkedIn before forwarding to the phishing webpage.
As noted here last year, scammers have long taken advantage of a marketing feature on the business networking site which lets them create a LinkedIn.com link that bounces your browser to other websites, such as phishing pages that mimic top online brands (but chiefly Linkedin’s parent firm Microsoft).
The landing page after the LinkedIn redirect displays what appears to be an Office 365 login page, which is naturally a phishing website made to look like an official Microsoft Office property.
In summary, this phishing scam uses an old RLO trick to fool Microsoft Windows into thinking the attached file is something else, and when clicked the link uses an open redirect on a Microsoft-owned website (LinkedIn) to send people to a phishing page that spoofs Microsoft and tries to steal customer email credentials.
According to the latest figures from Check Point Software, Microsoft was by far the most impersonated brand for phishing scams in the second quarter of 2023, accounting for nearly 30 percent of all brand phishing attempts.
An unsolicited message that arrives with one of these .eml files as an attachment is more than likely to be a phishing lure. The best advice to sidestep phishing scams is to avoid clicking on links that arrive unbidden in emails, text messages and other mediums. Most phishing scams invoke a temporal element that warns of dire consequences should you fail to respond or act quickly.
If you’re unsure whether a message is legitimate, take a deep breath and visit the site or service in question manually — ideally, using a browser bookmark to avoid potential typosquatting sites.
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